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custom software development, ux/ui

Marche Registration Tool

Project status

2023 — ongoing

Client

Marche Internationale de Diekirch

Live project

registration.marche.lu

The project

Marche Internationale asked us to develop a registration tool to streamline their event operations. The system features a centralised participants database, updated annually, along with check-in and check-out functionality to track progress at route checkpoints. It also collected participant data for federations to manage awards and simplified the award distribution process.

Designed with a user-friendly interface, the tool ensured on-site volunteers could use it with minimal training. This solution enhanced participant management, improved data accuracy, and increased operational efficiency, supporting Marche Internationale’s mission to deliver seamless and well-organized events year after year.

The challenge

The development of the registration tool for Marche Internationale came with a series of unique challenges that required careful planning and execution.

First, we needed to create an entirely new database, defining precise data entries to accommodate the specific needs of their organisation. This included accounting for unique details like differentiating between single and group registrations and implementing a payment system seamlessly integrated into the tool.

Registration for participation works hand in hand with the on-site tool, which manages all participant data and the kilometres covered. Wristbands with individualised barcodes are used for check-in.

Additionally, the system had to be user-friendly, allowing easy data edits to quickly correct mistakes without disrupting the workflow. All of this had to be delivered within a strict timeline to ensure the tool was ready for their event’s go-live date.

Easy to use for volunteers on site

Our tool is incredibly easy to use, with a user-friendly interface that allows volunteers to navigate it effortlessly. Minimal training is needed, and clear instructions ensure smooth operations for all tasks. It’s so intuitive that even children can quickly learn to use it without difficulty or additional guidance.

Clear enrolment for groups in just one step

It is not unusual for groups to take part in the Marche together. It is therefore important to be able to enrol all participants in a group in one go without having to repeat the whole process individually for each team member.

Implementation of an online payment service

Registration can be completed directly online thanks to the integrated payment function.

Award and medal management

There are a various factors, such as number of participations and kilometres completed, that need to be taken into account when handing out medals and awards. Our system supports the volunteers by providing the right badges based on the participation data obtained.

Federations on site login

If a participant is a member of an association, such as IML, they can use their wristband and code to check in at the association stands and receive additional badges.

On site registration

Of course, it is also possible to make spontaneous registrations or modifications to the entries on site using our system.